Explanation of the basic elements of the Library Module
The Library module acts as your central hub for all files associated with your Chekhub projects. This guide is an overview of the module which is designed to streamline your workflow and keep your documents meticulously organized. It offers a user-friendly interface for:
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File Organization: Create folders with clear and descriptive names to categorize your files logically. By organizing your files into well-named folders, you can easily navigate and manage your documents, images, spreadsheets, and other file types. This ensures that you and your team can quickly find and access the files you need without wasting time searching through a cluttered system.
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Effortless File Storage: Upload and store a wide variety of file formats with ease. The Chekhub Library Module supports documents, images, spreadsheets, presentations, PDFs, and more. This allows you to centralize all your important files in one convenient location. Whether you are storing project plans, marketing materials, reports, or design files, the process is streamlined to save you time and effort.
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Powerful Search Functionality: Locate specific files quickly and efficiently using the built-in search function. With advanced filtering options, you can search by file name, type, or even keywords within the document content. This search capability ensures that you can find exactly what you are looking for in seconds, even if you have a vast library of files. The ability to filter search results helps you narrow down your options and access the precise information you need without hassle.
By leveraging the Library module, you can transform your Chekhub experience into a haven of organization, boosting your productivity and fostering seamless collaboration.
* The attachment field is limited to 50MB per attachment. File types supported include: doc, dot, docx, docb, wbk, docm, dotm, ppt, pot, pps, pptx, potm, potx, ppsm, ppsx, pptm, xls, xlt, xltx, xlsx, xlsm, xlsxm, xlsb, xltm, xlw, ai, gif, jpeg, jpg, png, svg, tif, bmp, psd, svg, mp4, mov, mpg, mpeg, webm, mp3, m4p, m4a, wav, wma, mmf, msv, aiff, aif, mid, midi, ogg, csv, pdf, key, xml, txt, zip, eml
Library Benefits & Features
The Chekhub Library is a powerful module designed to streamline your file management and enhance collaboration within your team. With its search functionalities, version control features, and other helpful tools, the Chekhub Library helps you to efficiently organize, access, manage and share your documents and media.
Utilizing Search:
- Search Bar: Type keywords or file names into the search bar located at the top of the Library module.
- Filter Options: Refine your search using filters like file type (e.g., documents, images) or date uploaded.
- Search by Content: The search function can also scan the content within your documents for relevant keywords.
Commenting on Files:
One of the key benefits of the Chekhub Library is the ability to add comments directly to files. This feature enhances collaboration by allowing team members to leave notes, provide feedback, and discuss changes right within the document. Comments can be used to highlight important information, ask questions, or suggest improvements, making it easier to communicate and coordinate efforts without the need for separate emails or messages. By centralizing discussions within the file, you can ensure that all relevant context and insights are easily accessible to everyone working on the project.
Tools in Chekhub Library:
- Bulk Upload: Bulk import multiple files at once and choose whether you want them to be drafted or immediately added to your folders. To learn more about Bulk Uploading, click here.
- Sort Files: Sort the files within folders in ascending or descending order by name or date.
- Column Views: Choose which details about your files you wish to see by applying filters to customize your view. The library also allows you to save different folder views, making it easier to access and manage your filtered files.
- Export: The Chekhub Library allows you to export your folders and files as CSV, XLSX, or JSON formats. Additionally, you have the option to print your files.
By incorporating these elements, you can create a comprehensive and user-friendly guide that empowers Chekhub users to leverage the Library module effectively.